The Ultimate Time Management Tips for Busy Virtual Assistants

 In VA Work Tips and Best Practices

When you started out as a virtual assistant with only a single client on your hands, you probably didn’t anticipate that there will be a time when you’ll get to be so busy. Getting more work as a VA is a blessing, but it also brings forth several challenges. The biggest challenge of all is managing your time properly when you’ve become swamped with work.

When the tasks come pouring in, you have to be prepared. To help you get ready for the challenge, check out the ultimate time management tips for busy virtual assistants below.

ultimate time management

Schedule your tasks according to priority.

When you’ve got so many jobs to do, it’s important to prioritize. Make a list of the things you need to do and arrange them from highest to lowest priority. This way you’ll know what you should tackle first, and the flow of your work will be a lot more focused. Being able to tick things of your priority to-do list will also help alleviate your stress.

Designate a place conducive to work.

Having a proper working area can work wonders for your productivity. If you have a corner at home or even just a desk where you do nothing but work, you’ll be able to manage your tasks better. A good work area inspires you to not only work harder but also to work better.

Set a time for each task.

When you set a time for each task, you can monitor your progress more closely. You will know how far behind or far ahead you are in your work by allotting hours or minutes for each task and checking if you actually managed to accomplish those tasks in the time you initially allotted to them. If you’re running late, then you will immediately know that you have to step up your game. If you’re ahead of schedule, then you can take your time to perfect your work or pace yourself more.

Make a schedule and stick to it.

Drafting a schedule is well and good, but it means nothing if you can’t abide by it. When you make your daily schedule, make sure to stay as faithful to it as you can. Sure, there will be times when sticking to your schedule is next to impossible, but the main thing to remember is to try to stick to it as best you can.

Take regularly scheduled breaks.

Taking a break between tasks is not only suggested, it’s vital to keeping your health in top form. If you overwork yourself, you won’t just feel horrible, you also run the risk of letting your productivity and the quality of your work suffer. This means you’ll end up finishing tasks more slowly and churning out poor results. Schedule 15 to 30-minute breaks every couple of hours to eat a snack, take a short walk, or take a power nap. Doing so will work wonders for your health and efficiency.

Keep a work journal.

Writing down the things that worked well for you and the things that went wrong on a daily basis can help you get a clearer picture of your strengths and weaknesses. By doing this, you can work on ways to manage your time more wisely and resolve the issues you had difficulties dealing with before.

By following the tips above, you can slowly but surely lower your stress levels and improve the way you handle your busy life as a virtual assistant. Sooner or later, you’ll find yourself with plenty more time to relax and spend time doing other things you love.

Next: 5 Time Management Tips For Extremely Busy People

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