5 Ways Real Estate Virtual Assistant Boosts Productivity

A lot of work goes into closing a deal. Real estate agents and property managers constantly juggle multiple tasks to ensure the business runs well. From managing listing and scheduling appointments to communicating with clients and promoting on social media, the workload can quickly become overwhelming. And taking on too many tasks can negatively affect a real estate business owner’s productivity.

If you relate to the above dilemma, perhaps it’s time to turn to remote staffing. A virtual assistant (VA) can help unload some of the burden and boost productivity in many ways. Get to know why “hire real estate virtual assistant” should be at the top of your to-do list.

Top productivity barriers

Low productivity levels have different causes. And it’s not just one factor that affects a real estate agent’s ability to produce output at the highest level. Distractions, wearing too many hats, and poor time management are some of the things that can keep you from becoming your most productive self.

Overwhelming to-do list

Tasks that may seem easy and routine can be the most time-consuming ones. When real estate professionals spend too much time managing listings, scheduling appointments, handling paperwork, and communicating with clients, it can hinder agents from more revenue-generating or strategic work.

Bruce Lee famously said, “It’s not the daily increase but daily decrease. Hack away at the unessential.” The same applies to an overwhelming task list. Whether it’s because of mounting business needs or the pressure to always be busy, an unnecessarily full to-do list won’t do you any good.

When real estate agents and property managers have an overwhelming number of tasks to handle, it can lead to stress, burnout, and decreased efficiency. The constant pressure to take on and complete too many tasks can result in burnout and negatively impact one’s overall health. Both can ultimately hinder the ability to be productive and efficient.

Poor time management

Poor time management can significantly affect productivity in various ways. Focusing too much on low-level tasks can cause delays to other, more value-adding projects. Additionally, an unorganized schedule can lead to missed deadlines and opportunities.

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Ineffective communication

Communication is an important part of any business, including real estate. Realtors have to coordinate with potential sellers and buyers. They also have to handle inbound and outbound calls. Plus, various processes require coordinating with different institutions, from a listing’s homeowner’s association to banks and government offices.

If there are gaps or bottlenecks in the communication channels, it can affect the whole business. It can cause delays in transactions, causing dissatisfaction with internal and external clients. Poor or no communication can also lead to unfulfilled tasks, which can negatively impact overall productivity.

Lack of focus

Being able to focus on the task at hand is crucial to completing it successfully. However, when there are too many distractions and interruptions, it can be almost impossible to finish anything. These distractions can come in various forms, from problems that arise from lack of planning to unavoidable emergencies.

Staffing issues

An understaffed team may function, but plenty of productivity issues may arise. First, team members may feel overwhelmed and burnt out from taking on too many tasks. Second, tasks may not be successfully completed. This can stem from not having the right talents with relevant skills or a lack of focus when trying to do too many things at once. Both erroneous and delayed tasks will require rework and further add to a team’s productivity issues.

It’s possible to get over these barriers to productivity with a VA. By hiring a real estate virtual assistant, you can get the help you need to manage your workload, take control of your schedule, and keep communication channels working well. All these will allow you to be laser-focused and become more productive on things that really need your attention and expertise.

Looking for more tips on how to become more productive? Visit the 20four7VA blog today.

Plus, learn how a VA can help you get more things done—faster and quicker. Simply book a free consultation call with our Growth Experts.

What is a Real Estate Virtual Assistant?

A real estate virtual assistant (VA) is a remote talent who provides support to businesses in the industry. Real estate virtual assistants have varying skills and specializations, from administrative, marketing, and other support services a real estate business may need to become more efficient and grow. By delegating your tasks to a skilled VA, you can free up your time and focus on more important aspects of the business.

How can a Real Estate VA help boost productivity?

According to the Association of Real Estate License Law Officials (ARELLO), there are around “3 million active real estate licensees in the United States.” Whether you’re in commercial or residential real estate, you’re facing tough competition. To rise above, you must be extra smart with your time and energy.

With a virtual assistant, real estate agents can delegate routine tasks or duties that aren’t part of their specialization. Doing so helps you focus on completing your core responsibilities. This means you can get more done, better and faster.

Here are five great ways a VA can help you take your productivity to the next level:

• Check time-consuming routine tasks off your list.

When you take on too many tasks, it can be overwhelming. Some tasks can also distract you from more value-adding or revenue-generating duties. By working with skilled virtual assistants, real estate pros can confidently delegate routine, time-consuming tasks, allowing them to be more productive on things that require their full attention.

Curious about what VA can do for you? Here are some of the routine tasks a virtual real estate assistant can work on:

• Data entry
• Client database management
• Market research
• Calendar management
• Internet research
• Appointment setting
• Customer service support
• Email management
• Bookkeeping
• Transaction coordination
• Handling inbound calls
• Lead generation
• Lead management
• Inside sales agent duties
• Tenant screening
• Loan processing
• Cold calling
• Social media marketing
• Content management
• Marketing collateral design
• And more!

Do you have more specific tasks and skills in mind? Let us find the right VA for you! Schedule a free consultation call to get started.

• Take better control of your schedule.

One of the key benefits of hiring a virtual assistant for real estate agents and property managers is the ability to take better control of their schedule. Virtual assistants can help manage appointments, schedule tasks, and organize priorities. By delegating these time-consuming responsibilities to a virtual assistant, real estate professionals can free up valuable time to focus on high-priority tasks and strategic activities that require their expertise. This improved time management can increase productivity and efficiency in the real estate business.

• Streamline your communications.

With a clear point person for calls, you can streamline communications and ensure no concern or lead goes unattended. Real estate VAs can handle both inbound and outbound calls for you. Inbound calls include customer inquiries, inbound sales, and other important calls that need to be effectively handled to maintain excellent communication with clients and prospects.

Outbound calls are also crucial for real estate businesses. Cold calling is a key component in securing valuable leads. A VA can help you reach out to potential clients and generate interest in your services.

• Gain more time for client-facing responsibilities.

When both your desk and mind are clear and organized, you’re in a better position to become more productive. Delegating tasks to a VA doesn’t just mean you get them checked off your to-do list. It also means you can finally regain control of your time and focus on client-facing responsibilities. 

• Fill up your sales pipeline.

Successful deals start with a strong sales pipeline. When you have qualified leads in your pipeline, you can easily map out your strategy and take better control of your schedule. However, prospecting, looking for leads, and classifying them take time and energy. A virtual assistant can help with these lead generation and qualification duties. This allows you to focus on executing the applicable sales strategies on these potential clients depending on where they are in their customer journey.

Want to learn how remote staffing solutions help small businesses? Schedule a free call with our Growth Experts for more information.

Tips for hiring a virtual assistant for real estate

Ready to hire a virtual assistant for your real estate business? Follow these simple tips to find the right remote talent for your needs:

• Be specific: Before scoping out the global talent pool to find your VA, know what specific tasks you plan to delegate. This step is crucial for your sourcing and screening process. With a clear list of job responsibilities, you can better identify the important skills and types of VA you need to look for.
• Look for experience in the real estate industry: A virtual assistant with experience in the real estate industry will better understand your business and its needs.
• Ask for references: Don’t be afraid to ask for references from previous clients and trusted peers. A stamp of approval from people you already know can be indicative of a candidate’s abilities and attitude.
• Consider their skill set: The skills you must look for in a VA highly depend on the tasks you plan to delegate to them. A VA handling admin duties will possess a different skill set from someone taking over more specialized tasks, like website management or social media marketing.
• Work with a trusted VA staffing company: If you want to reap the many benefits of virtual staffing, working with an experienced remote staffing company like 20four7VA is the key. “With 20four7VA, you can get cost-effective virtual staffing solutions tailored to your real estate business,” shares Joan Banez, 20four7VA Business Development Director. Plus, you get end-to-end services, including VA training and payroll processing.

Want to learn more about 20four7VA’s award-winning services? Visit our website or schedule a free consultation with our Growth Experts today!

Conclusion

If you’re feeling overwhelmed and struggling to keep up with the demands of your real estate business, hiring a virtual assistant is an excellent move. VA staffing is not only cost-effective, but it also helps you and your business become more productive.

Real estate VAs can support you on a wide variety of tasks, from administrative and property management to marketing and lead generation. You can check important yet time-consuming tasks off your list while you and your team can focus on more high-level projects. With the right remote talents on your team, you can definitely boost your productivity and be ready to conquer new challenges.

Let 20four7VA help you match with a top-tier real estate virtual assistant! Book a free consultation call with our Growth Experts to get started.