5 Smart Ways to Delegating Routine Tasks
Being an entrepreneur means that you will always have a lot of things on your plate. Recognizing that you can’t do everything at once is the first step in properly delegating tasks to your staff. Delegating tasks is one key element in keeping your business moving and growing, as it allows you to focus on planning and brainstorming how you can put your company to the next level. Here are the 5 smart ways to delegating routine tasks.
Make it a priority to delegate tasks early to avoid any hiccups or unwanted stress and pressure. If you have the foresight and you think that this certain task will just take most of your time and will bring you nothing but headaches, you can delegate the task early. This prevents you from being distracted and also allows your staff to better plan the task ahead: a win-win situation for the business.
Delegate tasks to the appropriate person
Once the task has been defined, you can then delegate it to the correct person or staff member. If you hired virtual assistants or a virtual secretary to handle the tedious administrative duties, make sure that they have the time, resources and proper training to do the job. This saves you time, money and effort. Delegating specific tasks to the correct person means that you know their skills and capabilities. This is one way to optimize their competencies to the advantage of the business.
Set reachable goals and expectations
Establishing clear goals and expectations allows progress to be tracked properly. It also brings out a sense of reason and directions for a certain goal. The important thing to remember is that you have to be clear and specific about your targets. Your subordinate should understand the reason for the tasks, why it needs to be done and what are the expected results.
Monitor, support and make follow-ups
Always have an open line of communication with your subordinates. If in case they would need your assistance with the job you have delegated them, make sure you’re available to support and guide them to the proper direction. Monitor their work regularly and see how they have progressed. By tracking their progress, you can then gauge their skills and capabilities for other tasks you have planned. Also, be generous in giving commendations if you see your staff doing a great job. This boosts confidence and pushes your subordinates to work harder and faster.
If things are going slow, don’t withdraw the task just yet
If you see that there’s slow progress or no progress at all, taking back the project or tasks immediately may not be a good idea. It’s demoralizing and it also shows a lack of accountability. If things are not going as they are planned to be, offer some help. You can give advice on how to improve their performance. Motivation is the key to helping them understand that this project or task is their responsibility and you’re depending on them to do the job as expected.
Conducting proper delegation is a win-win situation for you and your staff. This ensures that you’ll have more time to attend to equally important matters to keep the business growing and for your staff to grow and improve while they do the job they are assigned to. Through time, while you improve your delegation skills, you will eventually train new leaders along the way to help you run your business who can delegate tasks themselves. This allows your business to be properly run by competent, reliable and responsible professionals.