Find a Virtual Real Estate Broker Assistant

As a real estate broker, you may be swamped with tasks on a daily basis. From updating listings to meeting with prospective clients, running a real estate brokerage firm is no easy feat. And with more than 350,000 brokerage firms in the United States alone, it’s more important than ever to bring your A-game every day.

Fortunately, you don’t have to run your firm on your own. A virtual real estate broker assistant can provide a helping hand by taking on time-consuming yet essential tasks. With their help, you can increase productivity, save time, and improve the overall operations of your business.

A virtual real estate broker assistant or real estate VA is a remote contract professional who supports real estate agents and brokers by handling a wide variety of tasks. They take on various areas of the business, from administrative to client services. Their work enables brokers to focus on core tasks—selling properties, closing deals, and managing client relationships.

Real estate broker VAs operate online, meaning you can get the support you need without the high costs of hiring onsite employees. They rely on digital tools to perform what in-office employees do, such as managing calendars, updating MLS listings, and routing documents. With a VA’s help, your day-to-day operations will become more seamless and efficient.

A real estate broker in VA can play a significant role in keeping your real estate business running smoothly. They can take on just about any task, from routine administrative work to industry-specific tasks like MLS tasks and optimizing real estate listings.

Your VA’s final task list will highly depend on your specific needs. But to give you an idea, here are some of the key tasks you can delegate to a real estate broker assistant:

Administrative Support

• Calendar management
• Appointment setting
• Document management
• Database management

Real Estate Backend Support

• Multiple Listing Service (MLS) management
• Transaction coordination
• Move-in and move-out coordination
• Lead qualification

Customer Service and Partner Relations Management

• Client communication
• Supplier coordination
• Chat support
• Email support
• Phone support
• Invoicing

Marketing

• Social media marketing
• Content writing
• Email marketing
• Graphic design
• Video editing
• Newsletter design

A virtual assistant to real estate broker firms must have the right combination of skills to make a significant impact.

Organizational Skills

Real estate VAs work on routine administrative tasks that may seem basic but require excellent organizational skills. In order to keep your listings accurate and your appointments on track, you must find a real estate virtual assistant who is highly organized and detail-oriented. Their organizational abilities will help prevent errors that could lead to costly mistakes and delays.

Communication Skills

Virtual real estate broker assistants interact with different individuals on a daily basis. They may even be the first point of contact for prospective customers and suppliers. How they communicate with others can directly influence how clients and partners perceive your firm.

To ensure you make a great first impression with every interaction, make sure to find a good communicator. They must always be professional and respectful when speaking with clients, vendors, or members of your team.

Computer Proficiency

For remote professionals, computer proficiency is a non-negotiable. Your virtual real estate broker assistant should be comfortable with navigating digital tools. A tech-savvy VA may be able to adapt quickly to new systems, troubleshoot minor technical problems, and maximize digital tools for increased efficiency.

Background in Real Estate

A VA with a background in real estate is an advantage for realtors. A real estate VA with a deep understanding of industry-specific processes and terminology can hit the ground running with minimal training. They will also be likely familiar with the typical tools used in real estate, such as Zillow and Realtor.com.

Customer-Centric Mindset

A real estate broker assistant needs to prioritize client satisfaction in any interaction. Whether they’re buying or selling a home, clients should be treated with care and professionalism. They should be able to make every part of the customer journey, from reaching out to leads to routing contracts, a positive experience.

Confidentiality

As part of their day-to-day work, virtual real estate broker assistants access important documents and personal client data. A good VA should be able to take this responsibility seriously. They must understand the importance of handling sensitive information with utmost discretion.

Whether they’re handling your real estate agency’s financial details or a client’s contact information, your real estate VA should be able to help you maintain high standards when it comes to confidentiality and data security. Their efforts should support you in building a reputation as a credible and professional real estate business.

Proactive

It’s important to find a VA who listens and follows instructions well. But a good virtual real estate assistant takes initiative. They are able to anticipate your needs, whether it’s following up on missing documents or preparing resource materials for an upcoming meeting. Their ability to think ahead and work on assignments without constant supervision makes them a great asset to on-the-go real estate brokers like you.

The right real estate broker VA can give your firm a much-needed boost. Their support can help increase productivity and streamline operations, allowing you to focus on what you do best: closing deals and leading your team.

Their support also helps keep clients happy. They handle every interaction with professionalism and expertise, whether responding to inquiries or coordinating appointments. Their reliability and consistency will help establish your brand and differentiate your business.

Find your VA with 20four7VA

The process of finding and onboarding a virtual real estate broker assistant can be overwhelming—especially when you already have a lot on your plate. That’s where 20four7VA comes in.

We are a reputable remote staffing company with over a decade of experience matching businesses with top-tier VAs. We help businesses across various industries, including telehealth, construction, and, of course, real estate.

If you’re ready to start working with a top-tier real estate VA, then we can be with you every step of the way. You can rely on our end-to-end solutions, which facilitate a more positive and effective working relationship with your VA. Here’s what we offer:

• Customized remote staffing solutions
• Free Client-VA pairing
• Access to our global talent pool
• Free VA skill assessments
• Access to our time-tracking tool
• Weekly VA payment processing
• IT helpdesk
• And more!

It’s time to give your real estate firm a boost! Schedule a free consultation call with us to get started.