General Virtual Assistant

Administrative tasks are an essential part of every business. Although this part of your daily operations may seem routine and sometimes even tiresome, they are crucial to ensuring every function runs smoothly. 

Another common characteristic of administrative responsibilities is that they can be time-consuming. Even low-level tasks like data entry and transcription can eat up one’s time and keep them from focusing on high-priority tasks. If this sounds all too familiar to you, then perhaps it’s time to hire a General Virtual Assistant (VA) to help you check admin tasks off your to-do list so you can focus on what you do best.

A General Virtual Assistant, General VA, or General Administrative VA is a remote talent who supports business owners by taking on routine and time-consuming administrative tasks. They offer their services to businesses in just about any industry, from real estate and construction to telehealth and ecommerce.

General Admin VAs have their own basic office equipment, such as a personal computer, stable internet connection, and noise-canceling headphones. This means you can hire a VA from any country as long as they have the right skills and a secure and stable internet connection. Because VAs work remotely and have their tools of the trade, hiring them can be an excellent option if you’re looking to get more done without bloating your overhead costs.

Hiring a general admin virtual assistant can be a game-changer for you and your business. Not only can this staffing solution help you get essential yet time-consuming tasks off your plate, but it can also help you save money. At the same time, remote staffing helps your team stay flexible and ready to adapt to any changes in the modern business world.

Save Time by Delegating

There’s no way around it. Administrative tasks can be grueling in the way they can take up your valuable time. An admin task may seem simple, but completing it requires focus and precision. Before you know it, you may have used up your whole day completing “simple” admin tasks.

You can free up your schedule for more high-level tasks by delegating general administrative tasks to a VA. You don’t have to worry about admin responsibilities slipping through the cracks when you have a skilled VA to help you. Both your mind and calendar will be clearer, allowing you to focus on the bigger picture, including growing your business and professionally enriching your team.

Save Money

Thanks to modern advancements, most office tasks can be done online. Digitalization means you’re not limited to hiring the traditional way (i.e., recruiting full-time in-office staff). With remote staffing, you can work with skilled people who can get the job done at a fraction of the cost.

With a VA, you can eliminate expenses like new equipment acquisition, transportation allowances, and other costs related to adding in-house staff. You also don’t have to commit to a long-term full-time employment contract when you don’t need to. If your business only needs someone to work on admin tasks part-time, you can choose to work with a part-time VA. By doing so, you get to save money by paying only for the work hours that a VA needs to render.

Flexibility

When your admin requirements grow, your VA staffing solution can grow with them, too. You have the option to have your current general virtual assistant add to their weekly hours. On the other hand, you can also get more done by adding to your VA team. Both options offer you flexibility and scalability that traditional hiring methods cannot.

Administrative VAs can work on routine duties that keep the business running smoothly. Below are some examples of such tasks:

• Data Entry
• Event Coordination
• Meeting Preparation
• Transcription
• Document Review
• Call Routing
• Scheduling Bill Payments
• Internet Research
• Email Management
• Calendar Management
• File Management
• Maintaining Office Documents
• Travel Planning
• Form Digitization
• Personal Assistant Duties
• Receptionist Duties
• And more!

To ensure you make the most out of remote staffing, you must find a VA that fits your requirements in terms of skills and experience. Of course, the final list of skills and qualities will look different depending on the tasks you plan to delegate. Below are some of the “must-haves” you should consider looking for in a VA:

Excellent Communicator

An administrative expert will be coordinating with different individuals to successfully complete their duties. They’ll be communicating with you, their boss, for task delegation and project updates. They will also need to stay in touch with internal and external partners for tasks like invoicing, event coordination, and so on. 

Your VA should know how to communicate professionally and clearly. They need to relay important information to keep all parties aligned. At the same time, they must also have great listening and comprehension skills, which will come in handy when receiving instructions for their tasks. A VA can help ensure synergy across different teams by being an expert communicator. They can also help avoid faulty communication that leads to wasted time and exhausting back-and-forth.

Highly-Organized

You need someone with excellent organizational skills to handle your business’ administrative function. Someone who is highly organized will be able to efficiently manage the many routine tasks that your business needs to complete. Their attention to detail and ability to prioritize tasks will help them make sure your business is running as smoothly as possible.

Adaptable

The business world is constantly evolving. Tasks that could only be done inside the four walls of an office have been digitized. Technology has made this possible, and modern tech is always finding ways to transform how people do business. Technology is continually revolutionizing business tools used by people across the world. If you want to navigate the modern business world, you need talents willing and able to keep up with the changing times.

A VA that’s open to learning and adaptable can be a great asset to your team. You must look for someone ready to take on new challenges and learn about new skills or tools. Doing so will help your business thrive and remain competitive in a tough and ever-changing market.

Working with a General VA can be your next great business move. If you’re ready to hire one, why not partner with an expert remote staffing company like 20four7VA?

We have more than a decade of experience providing award-winning remote staffing solutions to businesses all over the world. Through our cost-effective and highly-scalable services, we have helped businesses grow without bloating their labor costs or sacrificing quality.

In addition to matching you with the most suitable virtual assistant, we also help ensure you can reap the benefits of remote staffing through our award-winning end-to-end solutions, including:

• Dedicated customer support
• In-house VA training
• Timekeeping
• Payroll processing
• Performance management
• IT helpdesk
• And more

Our team can help you make the most out of VA staffing. And it all starts with a free consultation call with our Growth Experts.