Virtual Appointment Setter

Hire a Virtual Appointment Setter and see your business grow!

Virtual Appointment Setter

Are you a business owner having a hard time managing your time and scheduling important appointments? If so, then a virtual appointment setter virtual assistant (VA) may be the person to hire for your business. Business owners who avail of remote appointment setting services can benefit from having more time to focus on revenue-generating tasks and having a higher volume of potential clients or customers.

Appointment setting is an important part of doing business, so let an appointment setting VA help you get back on track! If your company has missed many golden opportunities because of a lack of appointment availability or poor calendar management, it’s time to outsource this task. A virtual assistant appointment setter can handle the scheduling process for you and your business so you can maximize your calendar appointments and talk to more leads.

What is a Virtual Appointment Setter?

A virtual appointment setter is a remote assistant who helps businesses with appointment scheduling and other customer communication tasks. Like standard appointment setters, they are mainly responsible for scheduling appointments but can also handle cold calling, email management, and customer support. The main difference is that they do all of these remotely — often from different countries or continents!

A good virtual appointment setter ensures that your sales team’s calendar is filled with appointments from quality leads. They might place calls or send emails to cold leads to do this. They can also use quality control measures to make sure they’re setting appointments with great chances of being converted into actual clients or customers.

The great thing about having a VA on board is that they cost less than hiring a local employee, but they offer the same quality of appointment setting services. This means that a remote appointment setting expert can get the job done just as effectively as in-house appointment setters when it comes to making appointments.

Why You Need a Virtual Appointment Setting VA


There are several reasons you should consider virtual appointment setting services for your business. Let’s take a look at some of the benefits of using a VA for setting appointments:

They Help You Stay Organized

Appointment setting VAs can help you manage your calendar to stay organized. Efficient appointment setting virtual assistants will help you keep track of your appointments, schedule new ones, and reschedule as needed.

For instance, if you have a meeting within the week, your virtual assistant can clear up a free day for you to relax and prepare. This way, you can go on with your day without remembering when and where your next appointment is.

They Help You Save Time

Time is precious, especially for small business owners. Unfortunately, getting sales appointments is a time-consuming task. Appointment setting virtual assistants can help you or your sales team save time by freeing up your calendar and allowing them to focus on core activities that will result in more sales.

They Help You Make More Money

Good virtual appointment setters will help you make more sales by prioritizing appointments that can inspire growth. By qualifying potential customers and only setting appointments with those likely to convert, you can focus on deals that have a higher chance of being closed. This also saves you the time and money you would’ve spent on deals that were never going to result in anything.

They Help You Stay Connected

When you’re constantly on the go, it’s easy to lose touch with your network. A virtual appointment setter can help you stay connected by keeping track of important dates and following up with leads. They can also help you set up reminders for important events, like birthdays or anniversaries.

What Tasks Can Appointment Setting Virtual Assistants Do?


Sure, you can expect your appointment setting VA to set appointments for you or your sales team, but what are all the things they can do? Here’s a list of some of the most common tasks that appointment setting virtual assistants can help with:

Scheduling Appointments

This is the most common task that appointment setting VAs are hired to do. They will work with your calendar to schedule appointments with potential customers at a time that’s convenient for them.

Making Cold Calls

If cold calling is part of your sales process, having a virtual appointment setter on board can be incredibly helpful. They can make the calls for you and set up appointments with qualified leads.

Sending Emails

Another common task that appointment setting virtual assistants can help with is sending follow-up emails to potential customers. They can also help you stay in touch with your network by sending reminders for important events.

Managing Your Calendar

It can be difficult to keep track of your appointments if you’re constantly on the go. An appointment setting virtual assistant can help you manage your calendar by keeping track of important dates and scheduling new appointments.

Qualifying Leads

One of the most important tasks that a VA providing appointment setting services can do is qualify leads. By only setting appointments with those likely to convert, you can focus on deals that have a higher chance of being closed.

Setting Up Meeting Reminders

If you’re forgetful, an appointment setting virtual assistant can help you set up reminders for important meetings. This way, you never have to worry about forgetting an important meeting again.

What are the Skills to Look For in an Appointment Setting VA?


When hiring a virtual appointment setter, you should keep a few things in mind. Here are a few tips to help you find the perfect VA for your business:

The VA Should Have Good Phone Skills

One of the most important things a remote appointment setter needs to have is good phone skills. They should be able to act as a representative for your company and qualify potential customers over the phone.

The VA Should Be Organized

An appointment setting VA should also be organized in order to keep track of your appointments and follow up with leads. They should have a system in place to ensure that nothing falls through the cracks. They should also have excellent time management skills so they can set appointments and generate leads quickly.

The VA Should Be Persistent

When it comes to appointment setting, persistence is key. A good virtual assistant will understand this and be persistent when setting up appointments with potential clients.

The VA Should Be a Good Communicator

An appointment setting VA needs to have great communication skills and experience in lead generation. Not only are they expected to talk to prospective customers and existing clients, but they’re also required to communicate with your team constantly.

The VA Should Be Detail-Oriented

This is important because they need to understand the products or services you’re offering and your target market. They should be able to answer any questions that potential clients may have and deal with various concerns on time and take note of the important things so they can share these with the people involved.

Where to Hire a Virtual Appointment Setter VA?

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These days, it’s important for businesses in any industry to have an appointment setter. If you’re ready to hire one, you can either look for a freelancer yourself or work with an agency. Just make sure that you interview potential candidates first to see if they possess the qualities needed for the job.

When looking for a virtual appointment setter, ask about their experience in lead generation. They should also have excellent communication and customer service skills. Finally, you have to ensure that you and the VA agree with the hourly rates to ensure smoothness of service.

To avoid the stress of hiring a VA on your own, seek help from an experienced virtual assistant agency. 20four7VA is a full-service outsourced virtual staffing solutions company that can help you with your remote staffing needs. With our tools and resources, 20four7VA provides a more efficient way of hiring a VA for lead generation services than hiring someone on your own.

We will screen the resumes of potential applicants, so only those who are qualified will be sent to you. You can also be certain that the VA we send you has the required experience and skills to do the job properly.

Ready to hire an appointment setter virtual assistant? Schedule a call with one of our business growth specialists and get a free quote!

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