Hire a Photography Virtual Assistant

Running a successful photography agency or studio requires more than just creative chops and camera skills. You need to keep up with the demands of clients, take on administrative responsibilities, maintain an online presence, and more.

Back-office tasks can take you away from your art. Fortunately, you don’t have to tackle them on your own. A photography virtual assistant can provide the support you need so you can focus on preserving your clients’ precious memories.

A photography virtual assistant (photography VA) is a professional who can help a photographer with their business’s daily operations and growth. They help clients check more tasks off their to-do lists by working on routine yet time-consuming parts of running a photography business.

There are various types of virtual assistants depending on the tasks that a photographer plans to delegate. For example, a general VA can work on basic administrative responsibilities. You can also find photography VAs focused on various niches, from a pet pictorial VA to a wedding photography virtual assistant.

Remote staffing can make a photographer’s life easier. With the right virtual assistant photography experts can focus on what they do best without worrying about expensive labor costs or leaving boxes unchecked. Here are some key reasons why hiring a VA is the right move for your photography agency.

Lower Costs

Sometimes, getting the help you need can lead to exceeding your budget. This is particularly evident in traditional in-office hiring. Not only are you limited by the local labor market, but you also have to contend with high labor costs. Additionally, you must factor in other related expenses, such as purchasing new equipment and providing transportation allowances.

Focus on Your Craft

When you have someone to take on the important yet tedious part of the business, you’ll have more room in your calendar to work on your art. A photography services virtual assistant will work on back-end tasks like file management and customer support so you can spend more time behind the lens.

Keep Customers Happy

Being booked and busy is a blessing for any photographer. However, when you’re photographing events, other clients and leads may be waiting for you to respond to their queries or pick up their calls. A photography VA can attend to your client’s needs while you’re focused on capturing beautiful moments.

The global talent pool has virtual assistants with different skill sets and work experience. VAs can work on various tasks, including:

Administrative Tasks

Admin tasks may seem routine and easy, but they take plenty of time to complete. A virtual photography assistant can take on this important yet time-consuming part of the business for you.

• Calendar management
• Appointment setting
• Database management
• Photo culling
• File management
• Coordination with event planners

Client Services

Keeping customers happy is the crucial for business success­­. A photography VA can help with maintaining clear communication lines with your clients.

• Customer support (email, call, and chat)
• Lead generation
• Event coordination
• Invoicing
• Survey and feedback gathering

Creative and Social Media Services

Beyond taking great photos, you must invest time and energy in other tasks that will get your name out there. Your photography VA can take over the below tasks so you can build your brand, engage with your target audience, and improve your services.

• Photo editing
• Social media management
• Blog writing
• Content creation
• Graphic design
• SEO optimization
• Market research

The above are just some examples of what you can delegate to your photography services virtual assistant. Make sure to list down the different tasks you want your VA to do. Doing so will make it easier to screen candidates and find the most suitable VA for your requirements.

Not all VAs are created equal. Virtual assistants have varying skill sets depending on their main responsibilities. But to ensure you have an excellent VA on your team, consider looking for candidates with the following skills and qualities:

Time Management Skills

A VA with great time management skills will be able to prioritize tasks and help keep you on track of your own schedule. They can help with creating a full yet manageable schedule for your photography studio or photography services business.

Good Communication Skills

Your VA will represent your business to current and potential clients. That’s why you need someone who can communicate clearly and professionally. A VA who’s a good communicator can help ensure you always put your best foot forward at all times.

Highly organized

When you’re busy running your business, you may not have time to transfer, review, and organize photos. A photography VA can help keep your files organized, making it easier to access photos or documents you need from your cloud storage folders.

Knowledge in Photography Principles and Techniques

Finding a VA with knowledge of the field can be quite helpful. They can help you review briefs and create suitable proposals, making sure you’re crafting the right offer for the potential client. They can also help with other duties like photo selection, basic editing, and building your portfolio.

The process of finding the right VA also requires time and energy. If you’re already busy running your photography business, allocating extra hours from your work week can be challenging. Additionally, if you’re new to remote staffing, the screening and recruitment process may take even longer. To make VA staffing as convenient and effective as possible for you, why not partner with a leading VA company like 20four7VA?

What We Offer

20four7VA is a trusted remote staffing company. We have over a decade of experience providing cost-effective and customized remote staffing solutions. Our services have helped thousands of businesses grow sustainably by gaining access to top-tier talents without overshooting costs.

Our distributed and fully remote team is committed to helping you maximize the many benefits of hiring a VA. Here’s what you can expect to get when you work with us:

• Free client-VA pairing service
• VA onboarding and training
• Dedicated account manager
• VA performance management
• Payroll processing
• Timekeeping
• IT helpdesk
• And more

A photography virtual assistant may be just what you need to improve your operations and run a successful photography services business. And if you want to make the experience of finding and managing a VA much more efficient, working with 20four7VA is your best bet. Book a free consultation call with us to get started.