Admin Virtual Assistant Chicago

An administrative virtual assistant (Admin VA) is a type of virtual assistant who handles clerical and other simple tasks for a client. For businesses navigating a fast-paced and competitive market like Chicago, having top-tier admin support can be game-changing. Whether you’re in manufacturing, logistics, tech, or finance, a skilled virtual admin assistant can make a significant impact on your day-to-day operations.

With an admin virtual assistant, Chicago business owners like you can lighten the operational load. VAs enable you to reclaim control of your time and increase focus on high-level work that needs your undivided attention.

Engaging with a virtual admin assistant can be a game-changer for growing businesses. Whether you’re looking to cut costs or free up time for high-level tasks, the right admin VA offers flexible and cost-efficient support.

Flexibility

With VA staffing, you can get the support you need when you need it. An admin virtual assistant can work for 10 hours a week up to 40 hours a week, depending on the amount of administrative workload you need help with.

Cost Savings

Hiring in-house staff often means added expenses—from office space and equipment to allowances and employee benefits. With a virtual admin assistant, you can eliminate these overhead costs while still receiving the same high-quality support. Remote talents can deliver the support you need without the burden of traditional hiring.

Access to Global Talent

By choosing to work with a virtual admin assistant​ Chicago business owners like you can gain access to a world of talent. Expanding your search on a global level means you’re no longer constrained to the city’s competitive hiring landscape. Instead of being restricted by the location of potential talent, you can prioritize finding the right skills, experience, and work ethic, no matter where the VA is based.

Better Workload Management

Clerical tasks are essential for day-to-day business operations. But you don’t have to add all of these tasks to your plate. By delegating routine admin work, you and your in-house team can take on more strategic and high-level responsibilities. With a VA, you can keep operations running smoothly while improving productivity and reducing the risk of burnout.

Virtual admin assistants can take over a wide range of day-to-day responsibilities. Here are some examples:

Calendar Management

• Setting appointments
• Sending out reminders
• Updating your professional and personal calendars

Email Management

• Inbox organization
• Email prioritization
• Responding to routine inquiries
• Drafting email responses
• Email list management
• Setting up auto replies

Data Management

• Data entry
• Database management
• File management
• Form digitization
• Document preparation
• File organization

Executive Assistant Support

• Travel arrangements
• Meeting coordination
• Meeting transcription
• Report formatting

And more

When searching for an admin virtual assistant, make sure to look for someone who fits the basic criteria:

Excellent Communicator

Clear and timely communication is key for every business. Your admin VA should be able to communicate effectively, both in writing and verbally, to ensure that no task or important detail falls through the cracks. It’s also essential to find someone who actively listens, asks clarifying questions when needed, and keeps you updated without the need for constant follow-ups.

Computer Proficient

A remote professional must be able to navigate their most crucial work equipment—their computer. Your admin virtual assistant should be comfortable with basic tools, such as Google Workspace, Microsoft Office, Slack, Zoom, and other essential programs. Their tech-savviness allows for smoother online collaboration.

Well-Organized

Administrative VAs can handle multiple clerical tasks at once. It’s essential to find a VA with the ability to manage their workload and prioritize responsibilities effectively. They must also be able to maintain digital files and calendars to help keep your business running like a well-oiled machine.

Detail-Oriented

From managing schedules to drafting emails, accuracy matters. This is why having a VA who pays great attention to detail is a must. Your VA should be committed to getting even the smallest things right to avoid costly mistakes and ensure high-quality work.

Maintains Confidentiality

Admin virtual assistants often handle confidential company data and client information. Because of the nature of their work, a VA must be trustworthy. They must also understand and adhere to data privacy regulations. Their ability to handle confidential information with care and discretion helps you protect your business and maintain client trust.

The right virtual assistant can help you take back control of your time and refocus your energy towards high-level tasks. Their support with simple but critical routine work means you no longer have to juggle every admin task on your own.

Whether you’re running a tech startup in Fulton Market or leading a law firm in The Loop, engaging with and Admin VA allows you to stay organized and focused. Their communication and organizational skills make them a great addition to your daily operations.

An administrative virtual assistant can undoubtedly help your business run more smoothly and efficiently. However, finding the right VA isn’t just about filling an open spot; it’s about identifying someone with the right set of skills and relevant work experience. This search can be time-consuming and require resources that you may not have available. Fortunately, you can always seek the help of a reliable offshore remote staffing company like 20four7VA.

20four7VA specializes in matching businesses with highly trained, pre-vetted remote talent. Our clients include businesses from all over the world and across various industries, from eCommerce and Telehealth to Real Estate and Construction.

Find a 20four7VA Virtual Assistant in Four Easy Steps

1. Fill out our consultation form and schedule a free, no-strings-attached consultation session. During our session, we’ll get to know your business and your staffing requirements.
2. Our team will send a shortlist of candidates that best match the approved Statement of Work (SOW).
3. We will schedule candidate interviews to help you learn more about the candidates. We can also conduct skills assessments to further gauge how well a candidate fits your needs.
4. Once a VA candidate has been chosen, we’ll set up your 20four7VA subscription. And just like that, you can start working with your virtual admin assistant!

A 20four7VA admin virtual assistant can be your partner in dominating the fast-paced and competitive Chicago marketplace. Book a free consultation call with our team to get started!